Invoices
Every booking in Mandapam can produce a formal, numbered invoice as a downloadable PDF. Invoices are issued on demand — there is no separate invoices page; you generate one directly from inside a booking.
How invoice numbers work
Invoices are numbered sequentially per account, per calendar year in IST:
INV-2026-0001
INV-2026-0002 …
The number is assigned the first time you click Download invoice for that booking. Re-clicking the button later always returns the same PDF with the same number — no duplicates are ever created.
Downloading an invoice
- Open Bookings (or the Dashboard) and click the booking you need.
- In the booking detail panel, scroll to the bottom and click Download invoice.
- The console issues the invoice on the server, then immediately downloads the PDF to your browser.
The file is saved as INV-YYYY-NNNN.pdf.
Tip: Amounts are frozen at the moment the invoice is first issued. If you later change the booking total, the existing invoice is not altered — issue a new booking entry if you need a revised document.
What the PDF contains
| Section | Detail |
|---|---|
| Header | Venue name |
| Invoice meta | Invoice number, issue date, event date |
| Bill To | Customer name, phone, address |
| Line items | Hall booking charge + additional charges (if any) |
| GST breakdown | Taxable value, CGST %, SGST % (GST bookings only) |
| Totals | Total, amount paid, balance due |
| Footer | Thank-you line with venue name |
When a booking has GST enabled the document is headed TAX INVOICE; non-GST bookings are headed INVOICE.
Who can generate invoices
Only Owner and Admin team members can issue and download invoices — they have financial access. Staff members see the Download Invoice button but the server rejects the request.
Tip: Individual payment receipts (RCP-YYYY-NNNN) are separate from invoices — they live in the same booking panel under Receipts. See Payments and receipts for more detail.
Related articles
- Take a booking — how to create and update a booking
- Payments and receipts — recording payments and downloading receipts
- Expenses and P&L — linking costs to a booking and viewing profit
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